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Chemical Crystallography Group
At the Annual General Meeting of the Chemical Crystallography Group in 1999 the Constitution described below was accepted:
The Group shall be known as the "Chemical Crystallography Group of the British Crystallographic Association".
In these Rules:
The Group may interest itself in any matter relating to the theory and practice of crystallography and its cognate subjects, with particular emphasis on the chemical and structural aspects.
The objects of the Group shall be:
Membership of the Group is open to all Members of the Association, who maybe enrolled as members of the Group upon written application to the Association, subject to payment of such fees as may from time to time be imposed by the Council.
Any person ceasing to be a Member of the Association shall, ipso facto, cease to be a Member of the Group.
An Annual General Meeting of the Group shall be held in each calendar year.
The Agenda for the Annual General Meeting shall be sent to all members of the Group before the Meeting. [It may be distributed with the Association's newsletter, Crystallography News; otherwise it should be sent by post or electronic mail at least four weeks before the meeting.]
An Extraordinary General Meeting of the Group shall be called by the Secretary/Treasurer of the Group upon receipt of instructions from the Committee or of a written request signed by not less than twenty members of the Group, and shall take place within eight weeks of the receipt by him or her or such instructions or request if these so specify. The Agenda for any Extraordinary General Meeting shall be sent to all Members of the Group at least four weeks before the Meeting, and shall not contain the item "any other business".
Ten members of the Group present in person shall constitute a quorum at a General Meeting.
The Officers of the Group shall be a Chairman, a Deputy Chairman and a Secretary/Treasurer, elected by the Group as in Rule 15. Only members of the Group shall be eligible to be Officers of the Group.
The affairs of the Group shall be managed by a Committee consisting of the Officers of the Group together with no less than three and no more than six Ordinary Members of Committee, elected by the Group as in Rule 15. Additional members may be co-opted from time to time under Rule 13. The Committee shall be broadly based, with no one field or discipline unduly favoured. Only Members of the Group shall be eligible for Membership of the Committee.
The Chairman and Deputy-Chairman shall retire after a maximum of two years service and the Secretary/Treasurer after a maximum of four years service. Ordinary Members shall retire after a maximum of three years service. No Officer or Ordinary Member of the Committee shall be eligible for re-election to the same office until one year has elapsed since his or her retirement. The word year shall be interpreted as the period between one Annual General Meeting and the next.
The Committee shall have the power to co-opt to fill casual vacancies incompliance with Rule 11. In addition it may co-opt such other members not exceeding two as may be required from time to time, without the restrictions contained in Rules 11 and 12.
At Committee Meetings, five members of the Committee present in person shall constitute a quorum, except that if the total number of members of the Committee is only six (as is allowed by Rule 11) then four members of the Committee present in person shall constitute a quorum.
Vacancies for Officers and Ordinary members of the Committee shall be filled by election at the Annual General Meeting of the Group. Nominations, which shall be supported by not less than two members of the Group and shall be accompanied by the written consent of the nominee, shall be sent to reach the Secretary/Treasurer of the Group not later than seven days before the Annual General Meeting.
The Group representative on the Council of the Association shall be chosen annually by the Committee from amongst its members.
Copies of the unconfirmed minutes of the Group Committee Meetings shall be sent to the Secretary of the Association as soon as is practicable. The Secretary/Treasurer of the Group shall also prepare an annual report of the Group's scientific and financial activities for submission to the Council.
The Association shall have the power to suspend or dissolve the Group after consultation with the Committee of the Group. All books, papers and other records of the suspended or dissolved Group shall be delivered to the Secretary of the Association. Any unexpended balance of funds shall be delivered to the Treasurer of the Association.
These are not part of the Constitution, but serve as a historical record of changes.